Facilities Administrator

Overview:
We are seeking a proactive and detail-oriented Facilities Administrator to provide comprehensive administrative support to the Facilities Management team. This position offers excellent opportunities for training and career development within the field of Facilities Management.

Key Responsibilities

Helpdesk & Administration

Manage and dispatch job requests through the client's CAFM system promptly and accurately.

Liaise with engineers to ensure reactive and planned maintenance (PPM) work orders are completed within agreed service levels (SLAs).

Perform helpdesk duties, ensuring all service requests are logged, tracked, and closed efficiently.

Generate and deliver management and client reports as required.

Event & Space Coordination

Coordinate room setups across the hospital and serve as the main point of contact for event-related facilities support.

Assist the Assistant Facilities Manager with space management activities.

Contractor & Supplier Support

Support the management of contractors and suppliers, ensuring compliance with site procedures and safety standards.

Assist with record keeping, audits, and ensuring all documentation and spreadsheets are up to date.

General Administration

Manage hazard reporting and follow-up actions.

Prepare quotations for additional works as required.Organize meetings, maintain communication plans, and support document control processes.

Person Specification

Skills & Competencies

Reliable, conscientious, and eager to learn and develop within Facilities Management. Excellent administrative and organizational skills with strong attention to details.

Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

Self-motivated, resourceful, and capable of working independently or as part of a team.

Strong verbal and written communication skills with a professional and customer-focused approach.

Ability to prioritize tasks, manage time effectively, and work under pressure.

Adaptable and confident in managing a wide range of daily responsibilities.

Knowledge & Experience

Previous experience in administration and customer service, ideally within a facilities or healthcare-related environment.

Awareness or understanding of the facilities management industry and related services

Disclaimer:

This vacancy is being advertised by either Advanced Resource Managers Limited, Advanced Resource Managers IT Limited or Advanced Resource Managers Engineering Limited ("ARM"). ARM is a specialist talent acquisition and management consultancy. We provide technical contingency recruitment and a portfolio of more complex resource solutions. Our specialist recruitment divisions cover the entire technical arena, including some of the most economically and strategically important industries in the UK and the world today. We will never send your CV without your permission. Where the role is marked as Outside IR35 in the advertisement this is subject to receipt of a final Status Determination Statement from the end Client and may be subject to change.

Facilities Co-ordinator